How often do you find yourself not achieving your day’s tasks and goals? How noticeable is the shortfall in work done at the end of the working day? Plus, have you ever found yourself going back to a particular area or location to sort out other assignments, simply because you did not link the multiple assignments to the same area or location?
Many complain about not having enough time to achieve their set goals. And since we all sometimes fall into these shoes, I have decided to share some of the remedies I learnt to put into practice.
These 10 tips on time management for everyday use will yield better goal achievement:
- At the end of your working day or week, think through your activities. Theresa Match (Law and Technology, Dec. 2016), put it this way: “Take stock of your day. Note how you spent the hours so you see clearly where to organize better.”
- Think through your upcoming tasks and assignments ahead of time. Try to find similarities that you can plan with, so as to group activities or trips together. You can group tasks in the same area or close areas together to save time between locations and tasks.
- In thinking through, be alert for prior activities or information needed, without which the tasks or assignments cannot be completed. For instance, when registering for something, find out what documents are needed and be armed with them.
- Write down comprehensive to-do lists, either the night before or first thing in the morning. Maggie Crowley (2013) suggests trimming the list down to the six or seven most important items and tackling the most challenging ones with optimum concentration.
- Crowley adds that, after determining the most important tasks, one should estimate how long each will take and the best time to achieve it, then assign a time slot for each.
- At the weekend (Friday, Saturday or Sunday), write another list of the Must-Dos and the Nice-To-Dos for the coming week. Also note the critical, urgent and important tasks among them.
- If you have important bank transactions, but still need to go out, locate a relevant branch of the bank near the intended location for your critical assignment, so you easily connect with the next place and quickly implement the needful.
- Enroll for, and frequently use, online banking facilities, to minimize your physical presence in the bank. This can be used to seamlessly pay bills, or individuals for services rendered.
- Learn to take breaks in the course of the day.
- Refuse to allow other activities to eat into your time when you have critical unfinished work, like impromptu meetings or outings.
Better use of the hours available to us each day starts with the best use of the minutes we have, in achieving goals that yield bigger revenue. Once you notice an activity that is becoming a ‘time waster’, quickly find a way to wrap it up and move to other important things.